New! Adding Images to Catalog Items from Your Smartphone (Plus/Professional)

Adding images to Catalog items has never been easier! 

Plus and Professional subscribers can now use their Smartphone to take a photo and upload it directly to a Catalog item, making it easy to build and manage your catalog while you're on the go.

There's no need to transfer photos to a computer or upload them to cloud storage first. Simply snap a picture with your smartphone, upload it directly to your item, and you're done in just a few taps!

Add an Image by Taking a Picture with Your Smartphone - (Plus/Professional):

  1. Log in to your event site from your Smartphone.
  2. Go to the Catalog page.
  3. Tap the Add New Item button, or tap the Edit icon next to an existing item.
  4. In the Item Images section, tap the Add Image button.
  5. Tap the Take Photo button.
  6. Take your photo, then tap Use Photo button.
  7. Tap Save button to upload the image. A thumbnail will appear in the Item Images section.
    (Repeat steps to add additional images, if desired.)
  8. When you're finished, tap Save button to save the Catalog item.

Step 4: Image of Smartphone - Add Image:

Step 5: Image of Smartphone - Take Photo:

Step 6: Image of Smartphone - Use Photo:

Image of Sellable Type Online Item in Catalog (Public View):

Other Ways to Add an Image to an Item:

Taking a picture with your Smartphone is one of three ways to add images to Catalog Items:

  1. Take a picture with your Smartphone (Plus and Professional subscribers) – Take a photo or upload an image directly from your phone (see above).
  2. Upload from your preferred Cloud Storage (ALL subscribers) – Available from the Catalog Item form while creating or editing an item.
  3. Migrate items and images from a previous event (returning customers) – Migrate (copy) Catalog items, including their images, from a previous event site.

Many organizations use a combination of these methods to quickly build their Catalog with high-quality item images.

Add an Image to an Item from the Catalog Item Form - (All Subscribers):

All subscribers can upload images from their preferred cloud storage to a Catalog item.

To Upload an Image from Cloud Storage:

  1. Go to the Catalog page.
  2. Click the Add New Item button, or click the Edit icon next to an existing item.
  3. In the Item Images section, click the Add Image button.
  4. Click the Choose File button and select the image you want to upload.
  5. Click the Save button o upload the image. A thumbnail will appear in the Item Images section.
    (Repeat these steps to add additional images to the item, if desired.)
  6. When you're finished, click the Save button to save the Catalog item.

Step 3: Image of Catalog Item Form - Add Image:

Add Images to Items by Migrating Items - (Returning Customers):

You can also migrate items and their donors (if applicable) from previous event sites. This is recommended only for events with a tradition of offering identical items year to year (for example, Paddle Raise/Special Appeal/Fun-A-Need, Raffles/Games, Signup Parties, or Carnival Games, etc).

To Migrate Items and Images from a Past Event Site:

  1. Go to the Account Managers page. You can get there either by:
    going to Admin > View Dashboard > Your Account > Account Managers from your event site, 
    -or- 
    going directly to https://my.schoolauction.net or https://my.tofinoauctions.com.
  2. Click the Migrate Data To... button on the event you want to migrate information TO.
  3. Specify the event site you want to migrate FROM, then click the Confirm Sites and Select Data....button
  4. Check the boxes next to the Donors, Potential Sponsors (optional), and Items.
  5. Click the Migrate Data button to save.

If you know which items are likely to be repeat donations, you can migrate items by type (silent, signup, raffle, etc.) to bring over the fewest possible, then immediately select and bulk-delete any items you're not confident will repeat.

For additional details see the illustrated instructions: Migrating (Copying) Donors and Items from Previous Event Site

Things to Consider When Adding Images to Items:

Image Requirements

To ensure your images display properly throughout your event site, uploaded images should meet the following guidelines:

  • Supported file formats: .jpg, .png, or .gif
  • Maximum file size: 5 MB
    • For the best experience, we recommend images smaller than 3 MB, especially for supporters using older devices or slower internet connections.
  • Image dimensions: Because images are displayed in several sizes throughout the site, starting with a larger, high-quality image is recommended.

How Images Are Displayed

Uploaded images are automatically resized for different areas of your event site:

  • 100 × 100 pixels – Thumbnail displayed on Catalog cards and as secondary item images.
  • Variable size – Images on the Catalog detail page automatically scale based on the visitor's screen size and can be enlarged.
  • Approximately 300 × 200 pixels – Printed on Gift Certificates and Item Description Sheets.
  • Original size – When a supporter clicks an image to enlarge it, the original uploaded image is displayed.

For the best enlarged image quality, we recommend uploading images that are approximately 1000 × 1000 to 2000 × 2000 pixels.

If you upload multiple images for the same item, they will look their best when they all use the same aspect ratio (proportions).