Manually Awarding Online Silent Items

Certain types of online, silent items require manual awarding because they are not always awarded to the highest online bid(s) received:

  • Items with multiple quantity, awarded to Highest X bids.   The list of the top X bidders many include the same bidder more than once - either because the bidder was attempting to win more than one or because they increased their bid preemptively to ensure they remained in the top X during the final minutes of bidding.
  • Items set-up for online pre-bidding, with high online bids transferring to paper bids at a gala.  Most of these items will be awarded to a higher paper bid from the Auction NIght screen but any items that do not receive higher paper bids must be awarded manually.
  • Items with Secret/Closed bidding.  

If there are items needing to be awarded manually, a green "Action Needed:  Award Items" button will display for chair users on most Admin pages.

To Review Manual Award items from Online Bidding Dashboard

  1. Click on "Action Needed:  Award Items button" on Online Dashboard* to view items that need to be awarded.
  2. Click on Item links to review bids and award items.

*Note:  button also displays to Chair users at the top of the Admin Catalog page, Orders page, Dashboard as well as the Auction Night Tasks > Online/Mobile Bidding Tools.

Awarding Online Items to Multiple Winners

Note that if a bidder has more than one bid in the top X, you may want to confirm whether they intended to win more than one before awarding.