Printing Bulk Invoices During Gala Event

This article explains how to print invoices for open (unpaid) guest orders during a gala event. It provides step-by-step instructions for generating printable invoices to distribute to guests on event night.

To print invoices for unpaid guest orders:

  1. Go to the Auction Night page.
  2. Click the blue Print Invoices button.
  3. A pop-up will appear asking for confirmation, noting that this action will generate a printable invoice for every unpaid order associated with a bidder number. Depending on the number of orders, printing may take some time.

Note: Invoices for online or mobile purchases made by guests without tickets must be generated from the Orders page or by emailing an Invoice or the Invitation to Self Check-Out.

Best Practice: Use Self Check-Out feature to send emails to each Guest with the details of their shopping cart contents. The email includes a personalized message and a link that allows them to conveniently pay for their won or purchased items from the gala and online auction directly on their smartphone.

To Print Invoices:

To Print Invoices at your Gala Auction, go to: Auction Night page > Print Invoices button:

  • This will create a printable document containing all invoices for open guest orders, with one invoice per page, sorted by ascending bidder number.
  • A confirmation prompt will appear to ensure you want to proceed:

    "This option will generate a printable invoice for every customer with an unpaid order in this Auction event. This process may take a few moments. Do you wish to continue?"