Viewing Details of Item Sales

For a quick check on the sales status of individual items entered on Event night - an easy way to see who won/bought an item and how much it sold for or to see everyone that has purchased a specific item.

To View the Sales Status of Items:

Go to the Auction Night screen > Click the Item Status button.

1. To view an item's Sale Details, click on the Item in the list or enter the Item Number/Name in the Search field to find it quickly.

2. Blue Text indicates that a sale has been recorded (blue = sold).

Note: Buyers without bidder numbers do NOT have a ticket. They purchased the item either Online, Via the POS(Point of Sale), or through an order generated from the Orders page.

Remember: Report data is only as current as your data entry.

Additional Item Reports

The following reports can help you find information about winning bidders, purchased items, unsold items, and attendees for Signup Items:

  • Winning Bidders and Items:
    Go to Admin > View Reports > View Winning Bidders.
  • All Items Purchased and Won during a Gala or Online Event:
    Go to the Auction Night screen and click the Will Call Report button.
  • Unsold Items after an Event Concludes (This includes leftover Signup Party spots, extra Sellable Item quantities, or Silent Auction Items with no bids.):
    Go to Admin > View Reports > View Summary Reports > Sales/Revenue tab. Scroll to the bottom and click Items Not Sold Out Report.
  • Attendees for Signup Type Items:
    Go to Admin > View Reports > View Summary Reports > Sales/Revenue tab. Scroll to the bottom and click Signup Report.